Allowable costs
For costs to be paid or reimbursed by the University, OBFS Section 8 Policy: Payments and Reimbursements requires expenses to have a legitimate business purpose related to the mission of the University and answer the question, “Why has the expense incurred, and how did that benefit the University?”
Our mission statement focuses on “transforming lives and serving society by educating, creating knowledge, and putting knowledge to work on a large scale and with excellence." Costs directly related to this mission are usually allowable for payment/reimbursement.
The allowability of costs applies to all funding sources, including gifts.
Grant funds may come with additional terms or conditions that may prevent reimbursement. Certain costs allowed under university policy may not be allowable on the grant. Sponsor terms and conditions supersede university policy for allowability on grant funds.
Those things we do as we care for our colleagues (i.e. cards, flowers, food/snacks as a thank you) are not reimbursable expenses since they do not have a legitimate business purpose nor a direct benefit to the University. However, this should not preclude us from showing support/care to one another.
Employee reimbursements
- SLCL Travel Pre-approval Form: Required with request for travel reimbursement.
- SLCL Employee Travel Reimbursement Form (New)
- Employee Reimbursement & Travel Requirements: Please review to understand allowable items, types of documentation required for reimbursements, how per diem is calculated, and other useful information.
- Domestic Per Diem Calculator
- International Per Diem Calculator
- TEM Resource Page
- SLCL Employee Non-Travel Reimbursement Form
- Business Meals: Please see OBFS policy for allowability.
- SLCL Event Participants Form: Form is provided in a printable PDF format to obtain names and departments/affiliations of attendees.
- Per policy update on 3/9/20, no longer required to list names of attendees on reimbursement report for less than 20 people. However, as a good business practice and for audit purposes, maintaining a list of attendees is strongly recommended.