Graduate Student Services: Fellowships and Grants, Important Forms

This page contains links to various forms useful for graduate students and faculty.

Graduate Fellowships and Awards: Information for students, faculty, and advisors about recruitment fellowships for prospective graduate students, as well as about special awards and fellowships for current graduate students (for instance: dissertation fellowships), is here. 

Please note that applications for Graduate College fellowships are due in SLCL at least one week prior to the Graduate College's deadline.

 

Questions? Email us. Or, contact one of the following staff members:

Nicolette Elam, (217) 300-5826
Robb Larson, (217) 244-5783
Lynn Stanke, (217) 333-6269

Report web page problems or broken links to: slclgradservices

 

Scheduling an Examination

Please click here to see a brief overview of Student Services' exam process (updated May 2020).

• Request to Schedule MA Exam

• Request to Schedule PhD Exam

If you are filling out a request for a dissertation defense or to file an MA thesis, please see the Thesis and Dissertation section below for important information about format review and depositing.

 

Independent Study Forms

• Independent Study Approval Form (Spanish and Portuguese only)

• Independent Study Approval Form (all other departments)

 

Advisor form

• Declare or change advisors

 

Additional Department Forms

EALC

• Declaration of Thesis Option
• Course Approval Form

MATESL

• Declaration of Thesis Option

Spanish & Portuguese

• 595 Special Topics (Independent Study)
• Guidelines

 

Conference Travel Award

The Graduate College provides awards for students to travel to professional conferences to present papers, posters, or creative work. Awards may be offered as reimbursement for recently-completed travel or for upcoming travel.

**Check with your department for internal deadlines**

 

Graduate College Dissertation and Master's Project Travel Grants

Travel Grants provide reimbursement to students for travel-related costs incurred during off-campus travel related to their master's thesis or doctoral dissertation. Details vary between PhD- and master's-level grants, so please see the appropriate page at the link above.

Fall competition

• SLCL deadline October 14, 2020; Graduate College deadline October 20

Spring competition

• SLCL deadline March 8, 2021; Graduate College deadline March 12

 

Deadlines and Important Dates

• Current Graduate College Academic Calendar

• Academic Deadlines (Office of the Registrar)

 

Petitions

• Graduate Student Request Form

 

 

Registration

Guide to Graduate Student Registration

• Credit-No Credit Form

• Late Registration & Late Course Change Form

• Visitor's Audit Permit

• In absentia Registration Form

• Withdrawal/Cancellation Form

• GC499-498 Registration

• GC599 Registration

 

Leave of Absence/Absent without Leave Form

A “leave of absence” simply means you are taking time away from your studies and are not going to register for classes. This is different from “registering in absentia.” To request a leave of absence, you will need to print the request form and meet with your advisor and the Director of Graduate Study (DGS) of your program. If you are an international student, you will also need to speak to the International Students & Scholars office.

 

Thesis and Dissertation

The Thesis Office, part of the Graduate College, has an extensive list of resources for students writing a master's thesis or doctoral dissertation. Please take time to look at them. For an overview of what to expect during this last stage of your thesis or dissertation, please see our detailed explanation of the steps involved in completing your deposit (link below). Be sure to speak to your graduate advisor and to SLCL Student Services if you have questions about any part of the process.

Dissertation and thesis deposit information

 

Graduation

• Graduation information (Office of the Registrar)

• SLCL Convocation

• Campuswide Ceremonies